Shipping from Japan to Vietnam plays an increasingly vital role in the supply chains of Vietnamese manufacturers and trading companies. The strong growth of bilateral trade has led to rising demand for importing high-value items such as precision machinery, electronic components, textile materials, and industrial equipment. Businesses require logistics solutions that ensure both speed and compliance to maintain production continuity.
With over 15 years of experience in freight service Japan - Vietnam, PCS Logistics provides end-to-end import solutions that emphasize stability, transparency, and accuracy. Our logistics shipping Japan to Vietnam operations are managed by experienced personnel who understand both markets, ensuring every shipment is handled safely and efficiently. Whether transporting components, industrial materials, or commercial goods, PCS delivers consistent performance and peace of mind for every business partner.
1. Overview of import demand and cargo characteristics
The trade relationship between Vietnam and Japan is developing strongly and sustainably, reinforced by a series of multilateral and bilateral Free Trade Agreements (FTAs) such as CPTPP, AJCEP, RCEP, and VJEPA. Political stability, a consumer culture in Vietnam that favors high-quality goods, and a strong push for industrialization have created a vibrant import market from its Japanese partner. However, alongside these opportunities are significant challenges related to customs clearance procedures, quality standards, and optimizing transportation costs, which require logistics enterprises to implement comprehensive supply chain solutions.
1.1. Increasing demand for shipping from Japan to Vietnam
Japan remains one of Vietnam’s largest suppliers of components, equipment, and raw materials. Common imports include:
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Electronic parts, chips and circuit boards
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Textile materials and accessories
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Precision molds and mechanical tools
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Sample goods, replacement parts, and measuring devices
Each week, hundreds of consignments are handled through cargo shipping from Japan to Vietnam, supporting production at major industrial zones such as Hanoi, Ho Chi Minh City, Binh Duong, Hai Phong, and Da Nang.
For businesses, delivery time is critical. A delay of even a few days can disrupt production lines and create substantial financial losses. That’s why stable, express shipping Japan Vietnam solutions are indispensable to maintain continuity in manufacturing and supply chain operations.
Electronic components and textile materials are key product groups frequently shipped from Japan to Vietnam.
1.2. Characteristics of goods imported from Japan
Compared with other international routes, goods imported from Japan require a higher level of precision in documentation and handling.
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Strict verification of product origin and quality.
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Complete and accurate customs documentation.
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High proportion of technical goods that require specialized packaging and inspection.
Therefore, enterprises importing goods or utilizing logistics services from Japan to Vietnam need a logistics provider capable of offering detailed consultation on customs processes, the exact procedures for shipping from Japan to Vietnam, technical documentation, and expedited clearance procedures.
1.3. Common challenges in the shipping from Japan to Vietnam process
New importers frequently encounter challenges related to documentation errors, language differences, and inconsistent customs procedures. Incorrect invoices or EDO forms can delay clearance and result in warehouse surcharges.
By partnering with PCS Logistics, businesses can minimize these risks. Our personnel coordinate the entire process to transport goods from Japan to Vietnam, ensuring full customs compliance and uninterrupted delivery.
2. Express shipping Japan to Vietnam at PCS Logistics
The export shipping from Japan to Vietnam service by PCS Logistics is specifically developed for businesses with frequent import needs, particularly in manufacturing and supporting industries.
PCS Logistics commits to:
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Three fixed flights per week, ensuring consistent and reliable schedules.
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Average transit time of 4-6 days, covering pickup, export, and import procedures.
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Agile delivery solutions adjusted according to cargo type and customs declaration.
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End-to-end support, including cargo collection, customs clearance, and final delivery.
Through a well-established network of partners in Japan, PCS enables enterprises to manage import and production activities efficiently and with full visibility.
2.1. Permitted Cargo Types
PCS Logistics provides cargo shipping from Japan to Vietnam solutions for a wide range of goods that comply with Vietnam’s import regulations, including:
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Electronic components, mechanical parts, industrial equipment, and replacement machinery.
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Textile materials, rubber, and technical plastics.
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Sample goods, technical documents, and trade certificates.
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Consumer goods, office supplies, and business accessories.
For specialized cargo, PCS offers consultation on documentation, transport goods from Japan to Vietnam, and customs procedures to ensure full compliance with both Vietnamese and Japanese authorities.
Types of goods allowed to be sent from Japan to Vietnam at PCS Logistics
2.2. Restricted and Prohibited Cargo
In compliance with aviation and government regulations of both Japan and Vietnam, PCS Logistics does not handle the following categories of cargo:
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Explosives, weapons, compressed gases, toxic chemicals, or substandard lithium batteries.
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Fresh food, products containing meat, eggs, or unprocessed dairy.
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Pharmaceuticals, cosmetics, or medical-related products without proper import licenses.
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Counterfeit goods, items violating intellectual property or cultural laws.
Shipments falling into restricted categories will be subject to documentation verification before acceptance to ensure compliance with import requirements.
2.3. Documentation and Shipping Guidelines
To ensure smooth shipping from Japan to Vietnam, businesses should prepare the following essential documents in advance:
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Commercial invoice and detailed packing list.
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Export or import declaration (for shipments with customs codes).
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Import permit or conformity certificate, if required for regulated goods.
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Accurate sender and receiver details matching the actual shipment information.
PCS Logistics assists clients by reviewing and verifying all documentation before dispatch. Our expert team guides businesses through the paperwork to reduce customs clearance time and minimize potential risks during the logistics process.
3. Shipping Solutions from Japan to Vietnam at PCS Logistics
Depending on import demand, cargo type, and production schedules, PCS Logistics provides a range of shipping solutions from Japan to Vietnam designed to optimize delivery time, logistics cost, and customs performance. Each solution is operated under international logistics standards, ensuring speed, reliability, and transparent pricing for both corporate and individual clients.
3.1. Air freight service Japan Vietnam
Air freight is the core cargo shipping solution between Japan and Vietnam offered by PCS Logistics, trusted by many enterprises for its stability, precision, and fast transit times.
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Transit time: Approximately 4–6 business days.
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Advantages: High speed, quick customs clearance, and suitability for sample goods, electronic components, machinery, and urgent industrial materials.
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PCS Service Features: PCS maintains three fixed flights per week, with real-time shipment tracking and proactive coordination between both ends. This enables clients to plan production and import operations with confidence and efficiency.
The air freight service from Japan to Vietnam is ideal for businesses requiring consistent, time-sensitive delivery performance, helping sustain smooth supply chains and continuous manufacturing cycles. This service is a crucial component of shipping from japan to vietnam solutions.
Send goods from Japan to Vietnam by air at PCS Logistics
3.2. Sea freight solution Japan Vietnam
For shipments with higher volumes and flexible delivery schedules, PCS Logistics offers reliable sea freight solutions from Japan to Vietnam through its established partner network in Japan. This solution suits enterprises with periodic import needs, aiming to balance cost efficiency and cargo safety while maintaining stable delivery performance.
PCS provides expert consultation on voyage planning, documentation preparation, and customs coordination at both ports of departure and arrival. With these comprehensive freight service capabilities, which are essential to efficient Shipping from Japan to Vietnam, every shipment meets regulatory requirements and ensures efficient, compliant logistics from Japan to Vietnam.
Send goods from Japan to Vietnam by sea at PCS Logistics
4. Step-by-step process for shipping from Japan to Vietnam with PCS Logistics
The import process through PCS Logistics is built on international standards for speed, transparency and accuracy.
Step 1 – Order confirmation and cargo pickup
After receiving your shipment details, PCS verifies cargo type, weight and pickup location. Our Japanese personnel coordinate with local partners to ensure the smooth collection, packaging inspection and labeling of cargo before departure. We also support clients who send parcel from Japan to Vietnam through secure, documented channels.
Step 2 – Export customs and documentation in Japan
Initially, PCS and its partners handle all export declarations, ensuring proper documentation and facilitating smooth customs clearance. For regular importers, PCS schedules flights that align with their production timelines, optimizing logistics planning and reducing the overall cost of logistics Japan Vietnam operations.
Step 3 – International flight and pre-alert notification
Once export clearance is complete, the shipment is connected to the next available flight within PCS’s three-per-week schedule. A pre-alert is issued, containing all key information such as air waybill number, expected arrival time and documentation requirements. This proactive system enables clients to prepare for customs process Japan Vietnam shipping ahead of time.
Step 4 – Import customs clearance in Vietnam
Upon arrival, PCS executes import procedures tailored to the cargo type:
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For shipments without declaration: handled directly at the airport.
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For declared shipments: PCS issues the delivery order and coordinates import clearance.
Clients can select one of three service options:
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Handle customs clearance independently.
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Handle clearance with PCS transport support.
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Authorize PCS to manage all customs procedures and delivery.
Most enterprises opt for the third option, enabling PCS to handle full clearance and final delivery with optimal time efficiency.
Step 5 – Final delivery
After clearance, PCS arranges door to door freight service Japan Vietnam to client-designated facilities, factories, warehouses, or distribution centers. Each shipment is checked carefully before handover, accompanied by a detailed confirmation record. The entire process is tracked digitally, ensuring security, accuracy and peace of mind.
PCS Logistics delivers goods to your door, ensuring safety and on schedule for businesses.
5. Transit time for shipping from Japan to Vietnam at PCS Logistics
PCS operates three fixed flights each week connecting major industrial zones in Japan and Vietnam. With consistent schedules and well-trained personnel, average transit time ranges from 4 to 6 business days from pickup in Japan to delivery in Vietnam.
For urgent shipments such as replacement parts or manufacturing components, PCS offers priority scheduling to ensure uninterrupted production. Our agile coordination across both markets ensures stability and timely performance, even during periods of high demand.
For businesses asking how long does shipping from Japan to Vietnam take, PCS provides clear timelines and real-time updates through its tracking system.
Shipping time from Japan to Vietnam is from 4 to 6 days at PCS Logistics
6. Cost of Shipping from Japan to Vietnam at PCS Logistics
The cost of shipping from Japan to Vietnam is determined based on the actual or volumetric weight, cargo category, and delivery requirements. PCS Logistics applies a transparent pricing structure, ensuring every cost component and influencing factor is clearly communicated, including:
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Cargo type: components, raw materials, samples, or technical equipment.
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Documentation type: declared or non-declared shipments.
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Pickup location in Japan and delivery solution in Vietnam.
Total cost = Freight charge + Tax + Additional fees (if applicable)
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Freight charge: calculated according to the higher of actual or volumetric weight (kg).
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Tax: Includes VAT and import-related surcharges, depending on cargo classification.
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Additional fees: may include handling, EDO issuance, declaration assistance, or temporary storage.
With PCS’s stable coordination system and direct partnerships in Japan, unnecessary charges are minimized and unexpected costs are avoided. All potential surcharges are communicated in advance, helping businesses plan import budgets with confidence and precision.
The PCS Logistics team provides transparent and optimized shipping cost consultations for every import shipment.
PCS Logistics is committed to transparent freight service between Japan and Vietnam, with no hidden costs or unclear terms. Each client receives a tailored consultation based on cargo type and shipping frequency. For businesses that import regularly, PCS Logistics offers exclusive discount programs and customized shipping from Japan to Vietnam packages designed to optimize supply chain budgets.
If you are seeking the most cost-effective way to shipping from Japan to Vietnam, contact PCS Logistics today for a detailed quotation and expert consultation on your shipping needs from Japan to Vietnam.
7. Advantages of PCS Logistics on the Japan Vietnam Route
The freight transportation market between Japan and Vietnam is a key trade route, demanding a combination of high speed, quality standards, and exceptional stability. This is particularly true for effective shipping from Japan to Vietnam. PCS Logistics has built a sustainable competitive advantage on this route through specialized investment in people, processes, and technology, differentiating its services to directly address the common bottlenecks frequently encountered in international logistics.
7.1. Deep experience and market expertise
In global logistics, success depends not on scale but on precision and insight. With over 15 years of experience and the trust of more than 2,000 corporate clients, PCS Logistics has built deep expertise in freight service Japan to Vietnam, becoming a trusted logistics partner for manufacturers and trading enterprises importing raw materials, components, and technical goods.
Japan is one of the most demanding markets in the world, where every shipment requires absolute accuracy in documentation, packaging, and timing. Leveraging years of experience and a team deeply familiar with logistics Japan Vietnam, PCS ensures that every shipment is processed with international precision, shortened customs clearance time, and full compliance with import regulations in Vietnam.
PCS Logistics has over 15 years of experience in the global logistics industry.
7.2. Agile coordination for stable operations
In managing shipping from Japan to Vietnam, PCS Logistics prioritizes stability and proactive coordination to ensure seamless operations. Its agile operation between the two markets enables optimal flight scheduling, minimizing disruptions and ensuring consistent delivery performance.
Each shipment is closely monitored from pickup to customs clearance and final delivery in Vietnam. This synchronized process significantly reduces waiting time, allowing businesses to maintain uninterrupted production and supply chain efficiency, especially for fast-turnover items such as shipping electronics from Japan to Vietnam or industrial materials.
Professional operating procedures help shorten waiting time at PCS Logistics
7.3. Special pricing for regular importers
PCS Logistics offers exclusive advantages for businesses that regularly ship samples and components from Japan to Vietnam, particularly in the fields of precision mechanics, electronics, garment manufacturing, and technical components.
Regular clients benefit from flexible pricing policies that are based on frequency, cargo volume, and seasonal demand. PCS also provides document management and customs support services to reduce the workload for in-house import teams.
Beyond general freight services, PCS Logistics acts as a strategic logistics partner, helping enterprises optimize costs, control risks, and ensure seamless supply chain operations. Whether you need to ship cosmetics from Japan to Vietnam or handle bulk cargo import, PCS ensures safe and efficient shipping from Japan to Vietnam for every shipment.
If your company is seeking a reliable partner for Shipping from Japan to Vietnam, contact PCS Logistics for a tailored consultation and transparent quotation today.
